Employee Documentation
o Employment contracts/ terms & conditions of employment
o Employee files (including employment application, discipline letters, labor contract, etc.)
o Proof of age documentation (copies of identification cards, birth certificates, medical
clearance, etc.)
o Restrictions on workers below the age of unrestricted employment
Facility Policies and Procedures
o Internal operating policies and procedures (Company Policy)
o Business licenses, maintenance and health licenses
o Wage and hour policies (Minimum wage, overtime, maximum daily/ weekly hours)
o Annual leave and required holidays
o Nondiscrimination/ Harassment
o Other benefits and allowances
o Any other government licenses, certificates of operation, etc.
Payroll Documents (for the current 6 months)
o Payroll records
o Time records
o Piece rate records
o Payroll registers
o Payroll stubs
o Special labor waivers such as the overtime extension waiver
General Environmental Health & Safety
o Plant layout or facility plot plan
Confidential 9
o Environmental Health & Safety manual and/or written programs
o Assessment records (machinery, fire extinguisher, eyewash/shower, etc.)
o Dormitories (government licenses, assessment reports)
Environmental (only if working with chemicals)
o Hazardous waste manifests or shipping papers
o Waste profiles/test results/waste analyses
Health & Safety
o Accident or injury reports
o Chemical inventory
o Material safety data sheets (MSDS’s)
o List of required/approved personal protective equipment
o Emergency response plan
o Testing, inspection, and mainte
